Administrative Legal Support Specialist

2 days ago

Marikina City, National Capital Region, Philippines beBeeExecutiveSupport Full time $55,000 - $85,000
Job Overview

We are seeking an experienced support professional to provide high-level administrative and legal assistance to a senior executive. This involves managing complex calendars, preparing and formatting legal documents, and facilitating timely communication with clients.

The successful candidate will be responsible for tracking deadlines, monitoring folders, and coordinating scheduling across multiple time zones. They will also maintain a working knowledge of case summaries and progress in conjunction with status reports and case trackers.

This role requires strong organizational skills, attention to detail, and a commitment to high standards of professionalism and confidentiality.

Key Responsibilities
  • Manage the senior executive's schedule and track deadlines across multiple time zones
  • Monitor urgent and routine folders, taking appropriate action in a timely manner
  • Prepare and format legal documents, correspondence, pleadings, motions, and contracts
  • Transcribe and summarize electronic dictation
  • Maintain relationships with internal teams and top clients
Requirements
  • At least 3 years' experience as a legal secretary, assistant, or paralegal
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with advanced document formatting and file organization experience
  • Familiarity with legal billing and timekeeping software, including invoice preparation and report generation
  • Strong knowledge of legal terminology, court filing procedures, and case documentation workflows
Preferred Qualifications
  • Bachelor's degree preferred, ideally in Legal Studies, Business Administration, or a related field
  • Experience with California State Bar is strongly desired
What We Offer
  • Competitive salaries
  • Flexible remote work arrangements
  • Opportunities for growth and advancement
  • A fast-paced collaborative environment

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