Director's Office Manager
4 days ago
**Role Summary**
We are seeking a highly skilled and organized Executive Support Specialist to join our team at Rephil. As an Executive Support Specialist, you will play a critical role in ensuring the smooth operation of our senior leadership's day-to-day activities.
Main Responsibilities:
- Provide administrative support to the Director, including reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
- Maintain the Director's appointment schedule by planning and scheduling meetings, conferences, and travel.
- Represent the Director by attending meetings in their absence.
- Maintain customer confidence and protect operations by keeping information confidential.
- Complete projects by assigning work to concerned departments and following up on results.
- Prepare reports by collecting and analyzing information.
- Secure information by completing backups and ensuring record management of files.
- Provide historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
- Contribute to team effort by accomplishing related results as needed.
- Attend to internal and external customers' concerns that need executive decision and intervention.
- Analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Support the development of policies, procedures, and systems that ensure productive and efficient office operations.
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