Director's Office Manager

4 days ago


Manila, National Capital Region, Philippines Rephil Full time

**Role Summary**

We are seeking a highly skilled and organized Executive Support Specialist to join our team at Rephil. As an Executive Support Specialist, you will play a critical role in ensuring the smooth operation of our senior leadership's day-to-day activities.

Main Responsibilities:

  • Provide administrative support to the Director, including reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
  • Maintain the Director's appointment schedule by planning and scheduling meetings, conferences, and travel.
  • Represent the Director by attending meetings in their absence.
  • Maintain customer confidence and protect operations by keeping information confidential.
  • Complete projects by assigning work to concerned departments and following up on results.
  • Prepare reports by collecting and analyzing information.
  • Secure information by completing backups and ensuring record management of files.
  • Provide historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
  • Contribute to team effort by accomplishing related results as needed.
  • Attend to internal and external customers' concerns that need executive decision and intervention.
  • Analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Support the development of policies, procedures, and systems that ensure productive and efficient office operations.


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