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Controller Assistant

1 week ago

Manila, National Capital Region, Philippines Personiv Full time

As a Financial Operations Specialist, you will play a critical role in ensuring the smooth operation of our financial functions. Your expertise will be instrumental in developing and implementing process improvements, identifying areas for cost savings, and enhancing overall financial performance.

Key Responsibilities:
  1. Month-End and Year-End Close Process:
  • Lead and manage the month-end and year-end close processes, ensuring accuracy and timeliness.
  • Perform account reconciliations and prepare journal entries as needed.
  • Maintain proper documentation and records to support financial reporting and compliance.
Financial Reporting and Analysis:
  • Prepare accurate and comprehensive financial reports, including balance sheets and income statements, by compiling and validating account information.
  • Conduct a monthly review of the company's general ledger for accuracy and completeness.
  • Generate detailed monthly financial reports for review by the Fractional CFO, providing insights and analysis to support strategic decision-making.
Transaction Management and Oversight:
  • Oversee the accounts payable and receivable processes, ensuring timely and accurate postings.
  • Ensure the accurate recording of all cash receipts and cash disbursements on a daily basis.
  • Verify the complete and accurate posting of all payroll information.
  • Supervise the timely and accurate posting of all transactions in QuickBooks Online.
Reconciliations and Internal Audits:
  • Reconcile all bank accounts and other key accounts on a monthly basis to ensure accuracy.
  • Ensure proper internal controls and adherence to accounting policies and procedures.
  • Assist in internal audits and resolve any discrepancies found during the reconciliation process.
Tax Preparation and Compliance:
  • Prepare and submit Texas sales tax returns accurately and on time.
  • Provide the CPA with necessary documentation to complete property tax, IRS, and franchise tax returns.
  • Assist with audits, reviews, and inquiries from tax authorities and other regulatory bodies.
Budgeting and Financial Planning:
  • Collaborate with the leadership team to develop the company budget.
  • Analyze actual-to-budget comparisons and provide variance explanations.
  • Contribute to the development and maintenance of internal control systems to ensure financial integrity and minimize risk.
QuickBooks Online Expertise and Process Improvement:
  • Serve as the go-to QuickBooks expert, resolving system-related issues and answering queries.
  • Identify and implement process improvements to enhance efficiency and accuracy in financial operations.
  • Ensure the effective use of QuickBooks features and functionalities to optimize financial reporting and transaction management.