Product Data Coordinator

3 days ago

Pasig, National Capital Region, Philippines SuiteStudio Operations Inc. Full time

About the Role:

As a Buyers Assistant at SuiteStudio Operations Inc., you will play a critical role in supporting the Buying Team by managing product data, coordinating with suppliers, maintaining accurate inventory records, and ensuring smooth administrative operations.

Key Responsibilities:

  • Maintain and update product databases with accurate price changes and new listings.
  • Manage backend administrative tasks for all website sales and promotions.
  • Upload and maintain Excel spreadsheets for new products, ensuring accuracy.
  • Resolve product-related discrepancies and queries efficiently.

Supplier & Inventory Coordination:

  • Communicate with Australian and international suppliers to obtain product imagery, descriptions, and updated price lists.
  • Assist in monitoring inventory levels, ensuring correct stock data for online and retail stores.
  • Work closely with the Buying Team to update product availability and pricing as part of item record maintenance.

Data & Report Management:

  • Generate and review reports related to sales, inventory, and pricing trends.
  • Assist in analyzing sales performance to support the Buying Team's decision-making.

Administrative Support & Cross-Team Coordination:

  • Act as the first point of contact for product and administrative queries.
  • Provide efficient support across various team functions, ensuring smooth retail operations.
  • Assist with other day-to-day administrative tasks or any additional duties as required.

Requirements:

  • Excel Proficiency: Strong skills in Microsoft Excel, including Vlookup, pivot tables, formulas, data linking, price calculations, and template creation.
  • Administrative Experience: Background in administrative support, data entry, or document management, preferably within a corporate retail environment.
  • Retail Operations Knowledge: Understanding of retail buying, product management, and sales processes.
  • Detail-Oriented: High level of accuracy and efficiency in managing product data and inventory records.
  • Proactive & Self-Motivated: Ability to work independently, take initiative, and effectively prioritize tasks.
  • Problem-Solving Mindset: Quick thinking with the ability to resolve issues efficiently.
  • Strong Communication & Collaboration Skills: Comfortable working with internal teams and external suppliers across different time zones.
  • Educational Background: Bachelor's degree in Business, Merchandising, Supply Chain, or a related field, or equivalent work experience.
  • Tech-Savvy: Comfortable using various computer systems and digital tools.
  • Report Generation (Preferred): Experience in compiling, analyzing, and presenting reports for management is an advantage.

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