Highly Organized Support Specialist

1 day ago

Calamba, Calabarzon, Philippines beBeeExecutive Full time $48,000 - $62,400
Job Summary

We are seeking a highly skilled and organized Executive Assistant to provide top-notch support to our executives.

Responsibilities
  • Schedule and confirm internal/external meetings, interviews, and recurring syncs with our team members and external partners.
  • Prepare detailed agendas and take accurate notes as needed to ensure seamless communication and follow-up.
  • Monitor and organize email inboxes for multiple executives, flagging high-priority emails and drafting responses when necessary.
  • Track follow-ups and maintain clear inbox organization to minimize delays.
  • Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
  • Prepare itineraries for executives and arrange lunch meetings, team events, and other logistical needs.
  • Assist in light project management and task tracking to ensure smooth execution.
  • Manage document filing systems via cloud-based tools like Google Drive or Notion.
  • Communicate effectively with internal teams via Slack and email, ensuring timely responses and resolution of issues.
  • Follow up with vendors, clients, or team members as needed to ensure prompt action.
Requirements
  • Minimum 2 years of experience supporting senior-level executives or founders.
  • Strong organizational skills and high attention to detail to manage competing priorities and deadlines.
  • Proficiency in Gmail, Google Calendar, Google Docs, and Slack, with the ability to learn new tools quickly.
  • Excellent written and verbal communication skills to interact effectively with executives, team members, and external partners.
  • Familiarity with project management tools like Zoom or basic tools is a plus.
Benefits
  • Competitive hourly rate: $5-$6 USD per hour.
  • Full-time schedule: 40 hours per week, Monday to Friday, 9AM - 6PM PST.
Work Environment
  • This role is ideal for someone who values independence, confidentiality, and adaptability.

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