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Meeting and Event Planner

1 week ago

Cebu City, Central Visayas, Philippines CallTek Full time

Job Summary

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We are seeking a skilled Events Coordinator to join our team. The ideal candidate will have 2+ years of experience in event planning, including managing virtual events, webinars, and expos.

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Key Responsibilities

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  • ">
  • Virtual Event Management">
    • ">
    • Manage all logistical aspects of remote conferences and expos, including:">
    • Coordinating virtual booth design and setup.">
    • Handling shipping and distribution of promotional materials.">
    • Supporting speaker engagements and presentations.">
    • Tracking lead capture and follow-up processes with sales and marketing teams.">
    • Negotiating contracts and managing budgets.">
    • Ensuring event branding aligns with company goals.">
    ">
  • Zoomcast Coordination">
    • ">
    • Plan, schedule, and execute live monthly Zoomcasts.">
    • Handle invitations, registrations, reminders, and follow-up communications.">
    • Ensure presenters have necessary assets.">
    • Oversee technical execution for a smooth live experience.">
    • Coordinate post-event tasks, including recording uploads and follow-up communications.">
    ">
  • Training Events">
    • ">
    • Organize and manage 1-hour training Zoom events.">
    • Collaborate with internal experts on training topics.">
    • Handle logistics, scheduling, invites, and reminders for attendees.">
    • Prepare and distribute training materials.">
    • Provide post-event support and summarize Q&A sessions.">
    ">

Requirements

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  • ">
  • 2+ years of experience in event planning.">
  • Highly organized and detail-oriented.">
  • Tech-savvy and proficient in Zoom, HubSpot, Asana, and event platforms.">
  • Excellent communicator and problem solver.">
  • Self-motivated and independent.">