Highly Skilled Administrative Professional Wanted

1 day ago

Cainta, Calabarzon, Philippines beBeeExecutive Full time ₱65,000 - ₱70,000
Senior Administrative Coordinator Role

We are seeking a highly skilled and organized Senior Administrative Coordinator to support a busy executive in the construction industry. As a key member of our team, you will be responsible for managing a dynamic executive schedule, coordinating travel logistics, and providing exceptional administrative support.

This role offers an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse. If you have a proven track record of delivering high-quality results in fast-paced environments, we encourage you to apply.

Key Responsibilities:

  • Calendar Management: Oversee and coordinate a complex executive schedule, arrange appointments, and manage domestic and international travel arrangements.
  • Communication Support: Draft, proofread, and manage professional correspondence, emails, and presentations, ensuring clear and effective communication at all times.
  • Project Coordination: Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress.
  • Event Planning: Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly.
  • Administrative Tasks: Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties.
  • Personal Assistance: Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs.

Requirements:

  • A minimum of 5 years of experience as an executive assistant, preferably in the construction industry or a related field.
  • Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design.
  • Discretion and professionalism in handling confidential information.
  • Ability to work flexible hours, including evenings or weekends, as needed.
  • Strong problem-solving skills and the ability to work independently.

Bonus Points: Prior experience working in a similar capacity, advanced proficiency in Microsoft Office, or certifications in administrative management would be highly valued but not required.

How to Apply: If you are a motivated and detail-oriented individual looking for a challenging and rewarding role, please submit your application through our website. We look forward to hearing from you

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