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Administrative Support Specialist

1 week ago

Manila, National Capital Region, Philippines HireArchi LLC Full time
Job Description

We are seeking a skilled and detail-oriented Administrative Support Specialist to provide comprehensive support to our CEO and Founder. This role is crucial in ensuring the seamless operation of executive functions and offers the potential to evolve into a senior leadership position, contributing strategically to the company's growth.

Key Responsibilities:
  • Email and Calendar Management: Efficiently manage the CEO's email correspondence, prioritize messages, and maintain an organized calendar to optimize time management across multiple customers.
  • Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication.
  • Meeting Coordination: Schedule, organize, and prepare materials for virtual meetings, including drafting agendas, taking minutes, and following up on action items.
  • Project Management Support: Assist in the maintenance and hygiene of project management tools, ensuring tasks are up-to-date, progressing through the workflow, and check in with collaborators.
  • Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
  • Tactical Oversight: Monitor various platforms to ensure responses are monitored and things don't fall through the cracks.
  • Strategic Support: Provide analytical support on various projects and initiatives, contributing to strategic decision-making processes.

Qualifications:
  • Bachelor's degree in Business Administration, Communications, or a related field.
  • Prior experience as an Executive Assistant or in a similar role supporting senior executives.
  • Exceptional organizational and multitasking skills, with a keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and familiarity with project management software.
  • Ability to work independently, anticipate needs, and handle confidential information with integrity.
  • Demonstrated ability to adapt to a dynamic work environment and manage competing priorities.