Strategic Backend Support Specialist

2 days ago

Lipa City, Calabarzon, Philippines beBeeOperational Full time ₱30,000 - ₱45,000
Job Title: Operational Assistant

As a highly organized and detail-oriented Operational Assistant, you will play a vital role in streamlining our backend operations.

  • Administrative Support
    • Manage documents, trackers, and operational workflows to ensure seamless communication among team members.
    • Oversee and audit Hubstaff time tracking for all contractors and external staff, identifying areas for improvement.
    • Prepare and send client contracts using established templates, maintaining accuracy and attention to detail.
    • Track key deadlines and ensure critical actions are followed up on, minimizing delays and ensuring timely completion of tasks.
  • Financial Operations
    • Own and manage the invoicing process, ensuring all hours are invoiced correctly and on time, with minimal errors.
    • Assist in processing salary and contractor payments while keeping records organized and up-to-date, facilitating efficient financial management.
    • Support with finance-related admin, including receipts, documentation, reconciliations, and other financial tasks as needed.
    • Proactively spot and resolve payment delays, discrepancies, or red flags, maintaining a high level of financial acumen.
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply to them as needed, expanding business opportunities.
    • Support with ad hoc projects, market research, and executive reporting, providing valuable insights and recommendations.
    • Help manage calendars, reminders, and weekly execution checklists, maintaining organization and productivity.

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