Administrative HR Assistant

2 weeks ago


Manila, National Capital Region, Philippines Theoria Medical Full time

The Theoria Medical Human Resources Department is seeking a motivated and detail-oriented individual to join our team. The successful candidate will be responsible for assisting with staffing onboarding and offboarding, updating candidate databases, and reporting on candidate progress.

About the Role:
  • This role involves working closely with the Recruitment Liaison & Contracts Specialist and Recruitment Liaison & Contracts Associate to ensure smooth candidate flow
  • The ideal candidate will have excellent communication skills and be able to work independently
Responsibilities:
  • Update candidate database on candidate boards
  • Report and communicate daily with Recruitment Liaison & Contracts Specialist and Recruitment Liaison & Contracts Associate
  • Prepare offer letters and place signed copies in the Candidate HR File
  • Maintain Candidate HR files
  • Send follow-up reminder emails
  • Sending a post-decline survey
  • Answering basic emails
  • Drafting and sending emails with agreement
  • Support HR Director with various HR tasks
  • Manage emails and calendars
  • Taking meeting notes
  • Complete other assigned administrative tasks
Requirements:
  • Highly organized and detail-oriented
  • Excellent communication and interpersonal skills
  • Able to work independently and manage multiple tasks
  • Experience with HR software and systems
  • Proficient in Microsoft Office


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