Financial Transaction Coordinator

1 day ago

Cabuyao, Calabarzon, Philippines beBeeaccountspayablespecialist Full time $40,000 - $55,000
Accounts Payable Specialist Job Description

The Accounts Payable Specialist is responsible for processing vendor invoices, reviewing and reconciling vendor statements, and ensuring accurate and timely payments.

This role involves working with NetSuite and/or Coupa to process invoices, review vendor statements, and resolve discrepancies. The specialist will also be responsible for supporting month-end close by ensuring all AP transactions are posted accurately and on time.

In addition, the Accounts Payable Specialist will review and process employee expense reports in Expensify, ensure compliance with T&E policy, and audit 1,000+ receipts monthly for compliance with Delegation of Authority (DOA) and T&E policies.

The specialist will maintain accurate transaction records, assist with audit support as needed, communicate with employees to resolve receipt issues and policy questions, escalate repeat non-compliance cases to finance management, and assist with vendor onboarding and maintaining accurate supplier records.

This role requires strong analytical and problem-solving abilities, high attention to detail, and a commitment to accuracy and compliance. The ideal candidate will have experience in ERP systems and expense platforms, proficiency in Microsoft Excel, Word, and Outlook, and ability to work independently and handle multiple priorities.

  • Key Responsibilities:
  • Process vendor invoices in NetSuite and/or Coupa, ensuring proper coding, approvals, and timely payments
  • Review and reconcile vendor statements; resolve discrepancies and vendor inquiries
  • Support month-end close by ensuring all AP transactions are posted accurately and on time
  • Review and process employee expense reports in Expensify; ensure compliance with T&E policy
  • Audit 1,000+ receipts monthly for compliance with Delegation of Authority (DOA) and T&E policies
  • Maintain accurate transaction records; assist with audit support (internal/external) as needed
  • Communicate with employees to resolve receipt issues and policy questions
  • Escalate repeat non-compliance cases to finance management
  • Assist with vendor onboarding and maintaining accurate supplier records
  • Monitor aging reports and follow up on overdue items
  • Collaborate with Procurement, FP&A, and U.S. Finance teams to resolve issues
  • Crosstrain across AP functions and provide backup support as needed
  • Coordinate quarterly/year-end audit support and payroll data from Expensify
  • Other tasks and special projects as assigned

Requirements and Qualifications

  • Bachelor's degree in accounting or related field preferred
  • Experience in ERP systems (e.g., NetSuite, Coupa) and expense platforms (e.g., Expensify) highly preferred
  • Strong analytical and problem-solving abilities
  • High attention to detail with a commitment to accuracy and compliance
  • Comfortable managing high-volume transactional work in a deadline-driven environment
  • Strong written and verbal English communication skills
  • Proficiency in Microsoft Excel, Word, and Outlook
  • Ability to work independently and handle multiple priorities
  • Experience with global teams and working across time zones a plus
  • Professional demeanor and confidentiality awareness
  • Team-oriented, collaborative mindset

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