Administrative Finance Officer

5 days ago


Quezon City, National Capital Region, Philippines Outsourced Full time
Job Description

We are a leading provider of remote staff solutions, serving some of the world's top international companies. As an Outsourced staff member, you will be part of a dynamic team that prioritizes collaboration, growth opportunities, and work-life balance. Our commitment to excellence and customer satisfaction drives our success.

Responsibilities:
  • Expense and Reimbursement Management: Record and reconcile company-issued credit card expenses and employee reimbursement applications, ensuring accurate documentation and correct account coding.
  • Invoice Verification: Verify and approve supplier invoices, confirming they meet the required standards and are accurately coded.
  • Purchase Ledger Maintenance: Regularly review purchase ledgers to guarantee recurring invoices have been properly processed.
  • Accounts Payable Reporting: Prepare essential accounts payable reports for approval and process authorized supplier payment runs via online banking platforms.
  • Supplier Payment Distribution: Allocate supplier payments within the purchase ledger.
  • Reconciliation and Discrepancy Resolution: Conduct regular credit card and bank account reconciliations, resolving any discrepancies promptly.
  • General Ledger Reconciliation: Collaborate in monthly general ledger and balance sheet reconciliations.
  • Project Setup and Timesheet Administration: Establish projects within Arcadia's systems and support timesheet system administration, including change requests.
  • Client Invoicing: Assist in preparing and issuing client invoices, including supporting documentation.
  • Accounts Receivable: Contribute to accounts receivable processes, recording client payments within sales ledgers.
  • Payroll Support: Provide assistance with payroll administration when necessary.
  • Communication: Effectively communicate with internal and external stakeholders through verbal and written communication.
  • Process Enhancement: Identify opportunities for process improvements.
  • Regulatory Compliance: Ensure compliance with relevant regulations and company policies, maintaining confidentiality of sensitive financial information.

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