Full-Time Virtual Support Specialist

8 hours ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeVirtual Full time ₱2,500,000 - ₱3,500,000
Job Title: Virtual Support Specialist

The ideal candidate for this multifaceted role is detail-oriented, highly organized, and capable of multitasking in a fast-paced environment. They should have excellent communication skills, both written and verbal.

This position involves providing administrative support to various teams within the organization. Responsibilities include managing clerical tasks, maintaining records, and assisting with processes.

Beyond administrative duties, the successful candidate will be able to utilize tools like Excel to organize data and create reports. They will also be responsible for coordinating communication between internal teams and external stakeholders, including clients and vendors.

Administrative Support:

  • Organize and maintain written and digital records, including data entry and document management.
  • Coordinate and manage calendars, schedules, and appointments across different time zones.
  • Draft, proofread, and manage correspondence, reports, and presentations.
  • Conduct research, collect data, and provide information to support decision-making.
  • Prepare and maintain meeting agendas, minutes, and follow-ups.

Sales or Recruiting & Client Support:

  • Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
  • Assist in implementing new sales programs, procedures, and systems.
  • Coordinate communication between internal teams and external stakeholders, including clients and vendors.

Financial Support:

  • Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
  • Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
  • Assist with budgeting, financial reviews, and preparation of confidential financial documents.

Technical Support:

  • Utilize tools like Excel to organize data, create charts, and generate reports.
  • Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
  • Support project management efforts by tracking progress and communicating updates.

Requirements:

  • Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, or bookkeeping role.
  • Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
  • Communication: Excellent command of English, both written and verbal.
  • Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
  • Problem-Solving: Independent problem solver with innovative solutions.
  • Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
  • Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.

About Us:

We are a dynamic organization committed to finding the best talent to drive our mission forward. If you are passionate about recruitment and want to significantly impact our organization, we would love to hear from you.

  • Part-Time/Full-Time Virtual Support Specialist

    1 day ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeVirtual Full time ₱180,000 - ₱350,000

    Looking for a flexible and autonomous Virtual Assistant opportunity? You've come to the right place! We're seeking an individual who is self-motivated, organized, and able to manage their time effectively.As a Virtual Assistant, you will be responsible for performing various tasks such as transcription, scheduling, reporting, and administrative duties. This...

  • Virtual Support Specialist for Real Estate

    1 day ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeSupport Full time ₱23,040 - ₱28,800

    Job Title: Virtual Support Specialist for Real EstateWe are seeking a proactive and experienced Virtual Assistant to provide vital back-office support and client communication in the real estate industry.Key Responsibilities:Provide administrative support, manage email communications, handle follow-ups with clients, agents, and vendors, maintain CRM systems,...

  • Senior Virtual Support Specialist

    8 hours ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time $8,000 - $12,000

    Job OpportunityWe are seeking a dedicated Virtual Assistant to provide administrative and technical support.Main ResponsibilitiesManage speaking engagements from inquiry to completion, ensuring seamless coordination with clients.Coordinate calendars for busy professionals, scheduling meetings, appointments, and travel arrangements efficiently.Offer expert...

  • Remote Part-Time Virtual Assistant

    1 day ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeProfessional Part time ₱360,000 - ₱480,000

    Virtual Assistant OpportunityWe are seeking a highly motivated and organized individual to fill a part-time virtual assistant position. This role offers the opportunity to work independently and as part of a dynamic team.Key Responsibilities:Provide administrative support to clientsManage multiple tasks and prioritize deadlinesUtilize digital tools such as...

  • Virtual Healthcare Support Specialist

    8 hours ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeHealthcare Full time ₱300,000 - ₱600,000

    Remote Virtual Medical Assistant Job DescriptionThis position involves providing administrative support and handling HIPAA-compliant tasks from a remote location.

  • Virtual Healthcare Support Specialist

    1 day ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeHealthcare Full time ₱600,000 - ₱800,000

    Healthcare Virtual Assistant RoleWe are seeking a skilled professional to fill this challenging position.About the JobThis is a key role within our organization, responsible for processing internal referrals and adding them to the correct lists.The successful candidate will schedule and oversee allied health appointments (Physical Therapy, Kinesiology,...

  • Virtual Assistant

    1 day ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time $600 - $700

    Job Description">We are looking for an organized and tech-savvy individual to support our business operations. The ideal candidate is a quick learner, detail-oriented, and comfortable working with modern productivity tools. This person will play a key role in managing daily administrative tasks, scheduling, and keeping projects running smoothly.">Manage...

  • Virtual Pharmacy Support Specialist

    1 day ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeePharmaceutical Full time ₱984,000 - ₱1,247,000

    Job Title: Virtual Pharmacist AssistantAs a remote pharmacist assistant, you will play a key role in supporting our healthcare team with administrative tasks.Contact pharmacies to confirm receipt of transferred prescriptions and verify fulfillment.Relay updates to patients, prescribers, and pharmaceutical manufacturers.Call patients to confirm they received...

  • Remote Virtual Assistant

    1 day ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeVirtual Full time ₱150,000 - ₱350,000

    We're seeking a highly skilled Virtual Support Specialist to join our team. This is an excellent opportunity for someone who is organized, dedicated and has exceptional communication skills.

  • Virtual Support Professional

    1 day ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeExecutive Full time ₱7,200 - ₱8,200

    Job DescriptionWe are seeking a highly organized and proactive Virtual Executive/Personal Assistant to provide seamless support to our executive team. This role involves managing a wide range of administrative and personal tasks from a remote location.The ideal candidate will have excellent multitasking abilities, strong communication skills, and the...