Accounts Payable Professional

The Accounts Payable Associate role at SupplyHouse.com is responsible for managing vendor payments, resolving discrepancies, and ensuring accurate financial records.

This individual will report into the Accounts Payable Manager and play a critical role in maintaining a smooth and efficient financial transaction process. If you have a strong attention to detail and excellent problem-solving skills, with an interest in growing your experience in Accounting, we'd love to hear from you.

Responsibilities

• Invoice Review & Payment Processing: Verify and approve invoices before payment, ensuring correct pricing and adherence to company policies.
• Discrepancy Resolution: Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts.
• Vendor Payment Management: Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts.
• Credit & Account Reconciliation: Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up to date.
• Vendor Relationship Management: Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions.
• Statement & Account Audits: Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies.
• Data Entry & System Management: Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards.
• Internal & External Communication: Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed.

Qualifications

• Education: High school diploma required (Accounting or Business-related degree preferred).
• Experience: 2 years of experience in Accounts Payable or a role involving similar financial operations.
• Technical Skills: Proficiency in data entry and financial systems (experience with NetSuite is a plus).
• Attention to Detail: Strong ability to identify discrepancies, verify information, and ensure financial accuracy.
• Communication Skills: Excellent written and verbal communication skills with a high level of proficiency in English to interact effectively with vendors and internal teams.
• Problem-Solving Ability: Proactive mindset with a strong ability to troubleshoot and resolve payment-related issues efficiently.
• Time Management & Organization: Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Team Player: Positive attitude with a collaborative approach to working with cross-functional teams.

Benefits

• We offer comprehensive benefits: medical, dental, vision, and life insurance options; paid time off and holidays; mental health support and wellbeing program; company-provided equipment and one-time stipend; professional development budget; company rewards and recognition program.
• We promote work-life balance: value your time and encourage a healthy separation between your professional and personal life to feel refreshed and recharged.
• We support growth: strive to innovate every day; provide potential for career growth through training, diversity and inclusion initiatives, opportunities for internal mobility, and professional development budget.
• We give back: live and breathe our core value, Generosity, by giving back to the community through donation drives, employee-nominated contributions, support for DEI initiatives, and more.
• We listen: value hearing from employees; encourage feedback through town halls, regular check-ins, and company-wide ideas form to incorporate suggestions and ensure team enjoys coming to work every day.