Administrative Support Specialist

4 days ago


Manila, National Capital Region, Philippines HireArchi Full time

Company Overview


HireArchi is a Go-to-Market Operator dedicated to amplifying organizational impact through innovative strategies, human-centric leadership, and AI-powered systems. Their mission is to serve as catalysts for organizational evolution, empowering businesses to fulfill their higher purpose, foster conscious cultures, and maximize their influence on the world.



Job Description

We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive support to our CEO and Founder. This role is crucial in ensuring the seamless operation of executive functions and offers the potential to evolve into a Chief of Staff position, contributing strategically to the company's growth.

As an Executive Assistant, you will be responsible for managing the CEO's email correspondence, prioritizing messages, and maintaining an organized calendar to optimize time management across multiple customers. You will also act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication. Additionally, you will schedule, organize, and prepare materials for virtual meetings, including drafting agendas, taking minutes, and following up on action items.

Key Responsibilities


  • Email and Calendar Management: Efficiently manage the CEO's email correspondence, prioritize messages, and maintain an organized calendar to optimize time management across multiple customers.
  • Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication.
  • Meeting Coordination: Schedule, organize, and prepare materials for virtual meetings, including drafting agendas, taking minutes, and following up on action items.
  • Project Management Support: Assist in the maintenance and hygiene of project management tools, ensuring tasks are up-to-date, progressing through the workflow, and checking in with collaborators.
  • Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times.
  • Tactical Oversight: Monitor various platforms to ensure responses are monitored and things do not fall through the cracks.
  • Strategic Support: Provide analytical support on various projects and initiatives, contributing to strategic decision-making processes.


Qualifications

To succeed in this role, you must have a Bachelor's degree in Business Administration, Communications, or a related field. Prior experience as an Executive Assistant or in a similar role supporting senior executives is required. You should possess exceptional organizational and multitasking skills, with a keen attention to detail. Excellent written and verbal communication skills are essential, as well as proficiency in Microsoft Office Suite and familiarity with project management software.

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