Highly Skilled Support Specialist

22 hours ago

Province of Palawan, Mimaropa, Philippines beBeeExecutive Full time ₱5,300 - ₱10,450

We're seeking a highly skilled professional to provide exceptional support to our team and ensure seamless day-to-day operations. The successful candidate will be responsible for creating and sending statements or invoices, tracking payments, and recording company expenses.

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  • Gather data on trends and industry best practices, and prepare reports on the findings.
  • Store and organize documents and files.
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
  • Research products, purchase goods & secure samples.
  • Store, update & collect information for marketing and sales campaigns through a CRM system.
  • Monitor projects, conduct internal communication & organize company data.
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  • Synthesize data & other content into cohesive reports and presentation slides.
  • Upload videos, manage negative reviews, and keep the account profile up to date.
Requirements:
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc)
  • Bachelor's degree or any certificate course
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift

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