Office Operations Manager

21 hours ago

Cabuyao, Calabarzon, Philippines beBeeProject Full time $50,000 - $65,000

Senior Project Coordinator Role Overview

As a senior project coordinator, you will be responsible for supporting the management of commercial office design projects from start to finish. This role requires strong organizational skills, attention to detail, and excellent communication abilities.

Key Responsibilities:

  • Procurement & Quotation Management:
    • Source and compare quotes from leading office furniture manufacturers and their dealerships for various products, including systems, seating, case goods, and FF&E.
    • Evaluate pricing accuracy and ensure it aligns with project budgets; prepare cost summaries and client proposals as needed.
    • Establish and maintain strong relationships with vendor representatives to secure timely and accurate product information.
  • Project Documentation & Administration:
    • Maintain organized project files, including contracts, POs, specs, invoices, approvals, and change orders.
    • Create and manage project timelines, meeting minutes, and key communications to keep stakeholders informed and aligned.
    • Facilitate seamless information flow across internal teams, clients, and external vendors.
  • Material Takeoffs & Procurement Support:
    • Assist designers in creating accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
    • Verify specifications and quantities to minimize waste and procurement errors.
  • Vendor, Client & Internal Coordination:
    • Act as a liaison for product availability, lead times, and deliveries, especially for time-sensitive office furniture items.
    • Collaborate with clients, account managers, and internal teams to align expectations, resolve issues, and maintain project momentum.
  • Logistics & Project Execution:
    • Support scheduling and coordination of installations, deliveries, and site visits.
    • Identify potential delays early and communicate with stakeholders to ensure smooth project execution.
    • Assist with budget tracking and reporting throughout the project lifecycle.

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