High-Level Administrative Professional

1 day ago

Davao City, Davao, Philippines beBeeSupport Full time ₱2,500 - ₱3,000
Job Description

The role of Executive Assistant is a high-level administrative position that supports the CEO and executive team in ensuring seamless operations, communication, and alignment with company priorities. This position requires exceptional organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

  • Manage executive calendars, schedules, and travel arrangements.
  • Prepare meeting agendas, minutes, and follow-up action items.
  • Serve as the primary point of contact for the CEO and executive team.
  • Lead and host meetings or conferences as required.
Key Responsibilities
  1. Executive Support
    • Organize and maintain electronic and physical files.
    • Draft and proofread correspondence, presentations, and reports.
    • Manage expense reporting and budget tracking.
    • Handle ad hoc tasks to support executives and business operations.
  2. Administrative Coordination
    • Track project timelines, milestones, and deliverables.
    • Act as a liaison between executives and internal/external stakeholders.
    • Prioritize and screen incoming communication, responding on behalf of executives when appropriate.
  3. Project Management
    • Oversee special projects and initiatives from start to finish.
  4. Confidentiality and Discretion
    • Ensure compliance with company policies and legal requirements.
Qualifications
  • Experience: 5+ years in executive support roles, preferably in a fast-paced environment.
  • Education: Bachelor's degree in Business Administration, Communications, or related fields preferred.
  • Project management experience.
Skills and Qualifications
  • Advanced proficiency in MS Office Suite and collaboration tools.
  • Excellent time management and multitasking abilities.
  • Strong verbal and written communication skills.
  • Problem-solving and critical thinking capabilities.
Benefits
  • HMO (reimbursement for $100/mo)
  • Life Insurance (reimbursement for $20/mo)
  • Reimbursement for Dental-$20 and Vision-$4
  • 15 PTO credits in a year (if unused, convertible to cash)
  • Training/Development courses (reimbursement for up to $30)
  • US Holiday Pay

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