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Administrative Services Coordinator

3 weeks ago

Manila, National Capital Region, Philippines Perez, Sese, Villa & Co. Full time
Job Summary

Perez, Sese, Villa & Co. is seeking an experienced Administrative Services Coordinator to support our executive team.

This is an ONSITE JOB with a minimum of 2-4 years of experience as an Executive Assistant or similar role. The ideal candidate will have knowledge of basic accounting tasks, proficiency in Microsoft Office Suite, and excellent time-management and organizational skills.

The Administrative Services Coordinator will be responsible for:

  • Managing the executive's calendar, coordinating appointments, meetings, and travel arrangements.
  • Preparing, proofreading, and editing documents, presentations, and reports for the executive.
  • Handling confidential communications on behalf of the executive, ensuring timely responses and proper follow-up.
  • Assisting with various executive projects, keeping track of deadlines and deliverables.

Additionally, the Administrative Services Coordinator will assist with:

  • Processing invoices, tracking expenses, and monitoring financial transactions as required.
  • Assisting in the preparation of financial documents, including expense reports, budgets, and financial summaries.
  • Reconciling accounts, maintaining accurate records, and ensuring compliance with company policies.
  • Supporting the preparation of monthly, quarterly, and annual financial reports.

**Key Responsibilities**:

  • Manage office supplies and maintain inventory.
  • Coordinate logistics for company meetings and events.
  • Act as a point of contact between departments, facilitating effective communication and coordination.