
Senior Support Professional
1 day ago
We are seeking a highly skilled support professional to provide top-level assistance for senior executives. The ideal candidate will be well-organized and able to schedule meetings and respond to emails on behalf of the executive.
Key Responsibilities:- Manage complex diary management across time zones; anticipate conflicts, propose options, and build buffer/transition time.
- Gatekeep and prioritize meeting requests based on strategic value and urgency.
- Prepare meeting agendas, capture minutes, and drive action‑item follow‑through with clear owners and deadlines.
- Maintain the Executive's priority to-do list; proactively surface next actions, dependencies, and blockers.
- Draft, polish, and format documents, board packs, decks, briefs, and reports using advanced office software.
- Create clear recap emails and decision logs to keep stakeholders aligned.
- Plan end-to-end domestic/international travel for the team: flights, hotels, ground transport, visas, itineraries, and contingency plans.
- Optimize travel cost, time, and convenience; manage last-minute changes without drama.
- Track cross-functional projects, timelines, risks, and milestones; keep owners accountable.
- Build strong relationships with internal/external stakeholders; act as a trusted point of contact for the Executive.
Required Skills & Qualifications:
- Proven success as an Executive Assistant in a fast-paced environment.
- Expert Diary & Time Management, Minutes & Action Management, To-Do List Management, and Travel Management.
- Advanced Microsoft Office skills: Word, PowerPoint, and Excel.
- Exceptional written and verbal communication; concise, diplomatic, and discreet.
- High ownership, judgment, and follow-through; able to anticipate needs several steps ahead.
Application Instructions: If you believe you're a great fit for this role, please apply through our standard process.
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