Operations Support Specialist

7 days ago

Rizal, Philippines beBeeAdministrative Full time ₱12,000 - ₱18,000
Operations Support Specialist">

Job Description:

  • Support key business functions including finance, HR, and administration.
  • Handle day-to-day tasks across banking, payroll, bill pay, and tax documentation.
  • Assist with onboarding and internal coordination.

Key Responsibilities:

  1. Banking & Credit Card Administration: Initiate and track payments across multiple bank and credit card accounts. Reconcile monthly credit card transactions and maintain up-to-date records.
  2. Accounts Payable & Bill Pay: Own day-to-day management of Bill.com, including invoice entry, coding, approvals, and payment execution. Communicate directly with vendors to confirm payment timing, request documentation, and resolve discrepancies.
  3. Payroll: Run biweekly payroll in Gusto for employees and contractors, ensuring timely and accurate payment. Manage bonuses, commissions, and contractor disbursements in coordination with department leads.
  4. Bookkeeping & Financial Admin: Enter and categorize transactions in QuickBooks and/or Finaloop to maintain accurate records. Assist with monthly close tasks in coordination with the finance team.
  5. Tax Compliance: File sales tax returns accurately and on time across applicable states. Coordinate with the CPA to support sales tax compliance and respond to documentation requests.
  6. People Ops & Onboarding: Set up new employee and contractor accounts across Google Workspace, Slack, Gusto, and other internal platforms. Prepare and maintain onboarding materials, including welcome packets, policies, and documentation checklists.
  7. General Operations & Administrative Support: Assist with scheduling internal meetings, vendor calls, and other logistics as needed by the leadership team. Maintain organized shared drives, folders, and documentation systems.

Requirements:

  • 3-5 years of experience in administrative, finance, or operations support roles.
  • Proven ability to handle sensitive financial and HR information with discretion and accuracy.
  • Self-starter with a systems mindset who can build, refine, and own repeatable workflows.
  • Highly organized, dependable, and proactive in identifying and solving problems.
  • Strong English written and verbal communication skills across teams and external partners.
  • Comfortable working in a remote environment across time zones.
  • Experience with tools such as QuickBooks, Gusto, Finaloop, Bill.com, Google Workspace, and Excel/Sheets.

Benefits:

  • Mid-senior level position.
  • Full-time employment.
  • Administrative job function.
  • IT Services and IT Consulting industry.

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