Remote Financial Operations Professional

7 days ago


Tanauan, Calabarzon, Philippines beBeeAccounts Part time $24,000 - $40,000

Accounts Payable Specialist Position

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  • Job Description:">

We are seeking a detail-oriented and proactive Accounts Payable Specialist to support our finance operations in a part-time role. This remote opportunity is ideal for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance.

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Key Responsibilities:

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  • Process 10–15 invoices during the first week of each month
  • Handle ~5 invoices weekly for the remainder of the month
  • Ensure invoices are coded accurately, approved, and entered in a timely manner
  • Record and manage bills in QuickBooks Online
  • Manage payment scheduling and maintain accurate vendor records
  • Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)
  • Perform accrual processing and ensure all AP transactions are properly recorded
  • Pool data from QuickBooks and Excel for reporting as needed
  • Maintain a large vendor database and ensure collection and organization of W-9 forms
  • Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
  • Respond to vendor inquiries and ensure compliance with state-specific requirements
  • Use Excel to generate reports, summaries, and reconciliations as requested
  • Assist in data validation and cleanup for financial and audit purposes
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Required Skills and Qualifications:

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  • Strong experience with QuickBooks Online
  • Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
  • Solid understanding of Accounts Payable, month-end closing, and accrual accounting
  • Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
  • Highly detail-oriented, organized, and capable of working independently
  • Excellent written and verbal communication skills
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Benefits:

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  • Flexible work arrangement (part-time, remote)
  • Opportunity to work with a small to midsize company
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Nice to Have:

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  • Experience with Ramp or similar expense management platforms
  • Prior experience handling AP and compliance across multiple U.S. states
  • Background in working with small to midsize companies in a remote setup


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