Business Operations Coordinator

1 day ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱960 - ₱1,440
Executive Assistant Position

The ideal candidate will serve as a trusted partner to senior leadership, ensuring seamless day-to-day operations and enabling executives to focus on driving business growth and client success. This role is central to coordinating communications and overseeing key administrative functions.

Key responsibilities include:

  • Managing executive calendars, scheduling, rescheduling, and prioritizing meetings
  • Preparing meeting materials, including agendas, presentations, and reports
  • Conducting outreach and follow-ups with clients, partners, and collaborators
  • Facilitating communication between executives and internal teams to ensure alignment and information flow
  • Supporting executives in managing special projects, initiatives, and operational priorities
  • Organizing travel arrangements, including flights, accommodations, and itineraries
  • Preparing expense reports and assisting with budget tracking as needed
  • Maintaining confidentiality when handling sensitive business and client information
  • Performing research, compiling data, and providing insights to support decision-making

Required qualifications include:

  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role; prior experience in marketing, e-commerce, or agency environments is a plus
  • Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack, Google Workspace)
  • Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively
  • Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously
  • High level of accuracy and thoroughness in handling tasks and documents
  • Professionalism, integrity, and the ability to maintain strict confidentiality

This is a mid-senior level full-time position within the administrative and management function, serving the marketing services, staffing and recruiting, and administrative and support services industries.

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