Remote Executive Assistant

1 day ago

Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱60,000
Senior Administrative Professional

We are seeking an exceptional Senior Administrative Professional to provide high-level support to our senior leadership team. This role requires a proactive and organized individual with excellent communication skills, attention to detail, and the ability to handle complex scheduling and dynamic priorities.

Key Responsibilities:
  1. Calendar Management: Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings, appointments, and events.
  2. Communication: Serve as the primary point of contact for internal and external communications on behalf of senior leaders, drafting, reviewing, and managing email, instant messaging, and task-based communications.
  3. Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items, ensuring seamless execution and successful outcomes.
  4. Travel Planning: Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries, ensuring smooth and efficient travel experiences.
  5. Administrative Support: Handle confidential information with discretion and professionalism, providing administrative support for programmatic scheduling, event planning, and other special projects.
Requirements:
  • Proficiency in Asana, Google Calendar, Gmail, and Slack is required.
  • Experience working on a Mac operating system is mandatory.
  • Minimum of 3 years of experience as an Executive Assistant to C-levels or a similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course (required).
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Solid organizational & time management skills.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude & willingness to be trained.
Benefits:
  • Health Insurance (HMO).
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Work-From-Home.
  • Exceptionally Supportive Team.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday & Overtime Pay.
Other Details:

This is a remote job with flexible hours depending on the leader's time zone. We offer competitive salary packages and opportunities for career growth.

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