International Project Coordinator

7 days ago

Cebu City, Central Visayas, Philippines KMC Careers Full time
Job Description

The International Project Coordinator role is responsible for planning, directing, and coordinating projects and programs for the Trade Relations department to ensure that project objectives are accomplished within prescribed time frames.

Key Responsibilities:
  • Project Initiation
    • Defines project objectives/goals; determines the scope of each project as well as the project charter.
    • Coordinates with key project personnel for requirements, technical analysis, design, and documentation of solutions to meet business requirements and drive problem resolution.
  • Project Planning/Development
    • Develops and coordinates the project plan by identifying project deliverables, milestones, scheduling, and required tasks.
    • Working with stakeholders and Resource Management, determines staffing requirements and allotment of available resources to each project phase.
    • Works with assigned project staff and/or clients to gather and document project requirements. Communicates with project team to outline work plan, assign duties, responsibilities, and scope of authority.
    • Ensures that all responsibilities are clearly communicated, from requirements gathering to working with cross-functional departments to execute on the project plan.
  • Production/Execution
    • Facilitates regular project status meetings to assess progress versus milestones and identify areas of potential concern in adequate time in order to mitigate risk. Tracks projects and issues closely, fosters collaboration from both the business and technology groups and leads issue resolution meetings during projects.
    • Manages risks throughout the project by identifying, communicating, tracking, and mitigating. Meets with project personnel to provide technical advice and to resolve problems. Ensures all follow-up action items are owned and closed out by the relevant owners.
  • Monitoring/Controls
    • Manages and monitors project status by establishing a regular meeting schedule with project teams. Directs and coordinates activities of project personnel to ensure project progress is on schedule and outstanding items or issues are successfully resolved.
    • Creates and communicates regular status reports for management, clients, and the project team. Provides formal and ad-hoc updates to management as required. Prepares project status reports and keeps clients and others informed of project status and related issues.
    • Ensures completeness of all project documentation throughout the project lifecycle and for obtaining appropriate approvals at each phase of the project.
    • Participates in reviewing, monitoring, and gaining appropriate approvals for project documentation throughout the project lifecycle including Vision and Scope, Project Charter, Business Requirements, and Technical Specifications.
    • Monitors and manages project constraints including scope, cost, timeline, resources, and risks.
  • Closing
    • Assumes responsibility for delivery by ensuring all components of the project are successfully completed (including lessons learned documentation).
    • Coordinates and interfaces with other departments for project transition.
  • Other
    • Strong emphasis on strategic thinking as it relates to the management of assigned projects and ongoing use of the solution.
    • Communicates well with technical and business stakeholders.
    • Builds and maintains good working relationships with team members, vendors, and other departments involved in projects.

Qualifications:

  • Education and Experience: Bachelor's degree (or equivalent combination of education and experience) along with at least 5 years' experience with Project Management using industry best practices for project methodology. Must have experience in all phases of project management lifecycle. Prior experience in PBM, pharmaceutical or managed health care industry a plus. Prior experience in Trade Relations and Pharmacy Rebate Programs a plus.
  • Computer Skills: Proficient with Microsoft Office (Word/Excel/PowerPoint), MS Outlook, and MS Project. Must be proficient with Project Scheduling Software and MS Visio.
  • Certificates, Licenses, Registrations: None required; PMP certification is highly desired.
  • Other Skills and Abilities: Must have good negotiation skills, well-developed facilitation and collaboration skills, proven leader and team player, strong client management skills, ability to work in a matrix management organization, driven and committed to overcome obstacles and deliver the project on time, delivery-focused, yet flexible and creative when called upon.

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