Remote Administrative Professional

3 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱64,300 - ₱88,400

Job Summary:

We are seeking an exceptional Executive Assistant to join our team. The ideal candidate will possess excellent organizational and communication skills, with the ability to work independently and as part of a team.

Key Responsibilities:

  1. Create and send statements or invoices, track payments, and record company expenses.
  2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
  3. Store and organize documents and files.
  4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
  5. Research products, purchase goods & secure samples.
  6. Store, update & collect information for marketing and sales campaigns through a CRM system.
  7. Monitor projects, conduct internal communication & organize company data.
  8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
  9. Prepare itineraries, book hotels, rental cars, etc.
  10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
  11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  12. Synthesize data & other content into cohesive reports and presentation slides.
  13. Upload videos, manage negative reviews, and keep the account profile up to date.
  14. Ad hoc tasks
Requirements:
  • Minimum of 3 years of experience as an Executive Assistant to C-levels
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift
Benefits:
  • Health Insurance
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay
Work Details:

US work hours (20-40 hours per week)

This is a remote job

Salary Package:
  • Entry Level (1-3 years of experience): Up to PHP 53,000
  • Intermediate Level (3-5 years of experience): Up to PHP 64,000
  • Expert Level (5+ years of experience): Up to PHP 80,500

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