Accounts Payable Transaction Specialist

2 weeks ago

San Juan, National Capital Region, Philippines Belo Medical Group, Inc. Full time

Accounting and Invoicing Role:

The successful candidate will play a key role in managing accounts payable transactions, supporting invoicing processes, and maintaining vendor records. Strong organizational and communication skills are essential for this position, which involves working closely with various teams and stakeholders.

Responsibilities:

  1. Accurately monitor and record accounts payable transactions, ensuring timely processing.
  2. Enter invoices for payment, verifying all information is complete and correct.
  3. Process credit memos and returns to suppliers, and handle reimbursements and ASAP requests.
  4. Manage adjustments on the POP module and process advances for liquidation.

Support for Branch Operations:

  1. Process all PO/non-PO transactions and branch fund requests across all companies.
  2. Record professional fees for all branches, ensuring accurate and timely posting.
  3. Monitor and record utilities and allowances for each branch.
  4. Track and manage excess charges in mobile billings, ensuring prompt resolution.
  5. Communicate with the Computerized Accounting System Officers to add new suppliers/payees to the Vendor Maintenance List.
  6. Ensure necessary adjustments are made for suppliers, including VAT setup or changes to supplier information.

Reporting and Compliance:

  1. Assist in generating and compiling relevant reports as instructed.
  2. Ensure compliance with the SOP on payables/disbursements and related manuals.
  3. Assist in preparing schedules for financial statements (FS) and reconciliation schedules or reports.
  4. Provide support during parallel testing of the new accounting system.

Payroll and Transaction Entry:

  1. Prepare transaction entries for all issued advances for liquidation.
  2. Prepare semi-monthly transaction entries for salaries and related accounts.
  3. Perform semi-monthly closing of commission payables entries for the Branch Accountant and related accounts.

Payment Processing and Tax Compliance:

  1. Receive and review bills and Requests for Payments from departments and branches.
  2. Assist in preparing checks and manually entering payments in the accounting system.
  3. Apply payments to corresponding invoices and update the system.

Tax Support and Record-Keeping:

  1. Maintain and update the Certificate of Registration (BIR form 2303) for tax purposes.
  2. Assist in scanning and collating documents for BIR audit requirements.
  3. Prepare year-end BIR form 2307 for tax reporting.

Other Duties:

  1. Perform additional duties as assigned, including assisting the payables team during peak periods.
  2. Assist in encoding receipts for various liquidations and reimbursements.
  3. Provide general support to the invoicing and finance teams during system transitions.

Requirements:

  1. Bachelor's degree in Accounting, Finance, or a related field.
  2. Experience in accounts payable, invoicing, or accounting support.
  3. Familiarity with accounting systems, including Microsoft Dynamics GP or similar software.
  4. Strong attention to detail and accuracy in data entry and financial record-keeping.
  5. Knowledge of tax regulations, including BIR forms and VAT compliance.
  6. Ability to work under pressure and meet deadlines.
  7. Strong organizational skills and multitasking ability.
  8. Excellent communication skills to interact with vendors, internal teams, and external auditors.

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