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Assistant to Senior Management

3 weeks ago

Manila, National Capital Region, Philippines Outsourced Quality Assured Services Inc. (ISO Certified) Full time

We're looking for a skilled Virtual Executive Assistant to join our team at Outsourced Quality Assured Services Inc. (ISO Certified).

As a best place to work, certified by Great Place to Work, we offer a supportive and dynamic work environment.

Responsibilities:

  • Collaborate with our COO on daily tasks and projects.
  • Utilize ClickUp for task management and tracking.
  • Conduct research and analyze data to inform business decisions.
  • Organize travel arrangements for staff and executives.
  • Standardize and document internal processes.
  • Master platforms like Zendesk, ClickUp, Zoho, Canva, and Miro.
  • Develop and implement efficient workflows.
  • Stay up-to-date with Google Sheets, Google Docs, and LivTours systems.
  • Ensure seamless operations and reporting through timely updates on Zoho.
  • Manage office supplies and inventory.
  • Onboard new hires and set up their accounts.
  • Support the development of HR processes.

Qualifications:

  • Previous experience in executive assistance or administration.
  • Proficiency in Google Sheets and project management tools.
  • Excellent organizational and communication skills.
  • Familiarity with online collaboration tools.
  • Strong analytical and problem-solving skills.