Senior Administrative Professional

1 day ago

San Fernando, Central Luzon, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,500
Job Overview

The Executive Assistant will provide high-level administrative support to our team, handling a wide range of tasks including legal and administrative support, executive-level assistance, client and case coordination, financial and reporting tasks, travel and logistics, CRM and systems management, content and communication management, and ad-hoc tasks.

Key Responsibilities
  1. Legal & Administrative Support:
    • Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos
    • Store, manage, and maintain legal files and confidential case documents
    • Coordinate with legal counsel on case progress and requirements
  2. Executive-Level Assistance:
    • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
    • Monitor internal projects, conduct team communications, and organize company data
    • Handle sensitive and confidential information with discretion
  3. Client & Case Coordination:
    • Manage inboxes: reply to emails, follow up on correspondence, and flag priority messages
    • Conduct client communication via phone and email for scheduling, updates, and general inquiries
    • Assist in tracking case deadlines and hearing schedules
  4. Financial & Reporting Tasks:
    • Create and send client invoices, track payments, and record expenses
    • Assist in preparing payroll and tracking billable hours
    • Gather and synthesize data on trends and industry practices for reports
  5. Travel & Logistics:
    • Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel
    • Ensure all bookings align with client preferences and schedules
  6. CRM & Systems Management:
    • Update and maintain data in CRMs and project management platforms
    • Support marketing campaigns by organizing lead/client data
  7. Content & Communication Management:
    • Upload documents or media to online platforms and maintain profiles
    • Create summaries and presentations for briefings
  8. Ad Hoc Tasks:
    • Handle various admin, operational, or legal-related support tasks

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