Senior Legal Support Specialist

1 day ago

Mabalacat, Central Luzon, Philippines beBeeLegal Full time ₱2,520,000 - ₱3,600,000

At the heart of this role is supporting the efficient daily operation of a law office.

This entails managing client communications, scheduling, document preparation, and billing processes.

The assistant plays a pivotal part in reducing operational bottlenecks and ensuring timely and professional client interactions.

Key Responsibilities
  • Email & Communication Management: Manage multiple client-group emails, ensure prompt and professional responses, use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management: Draft legal and standard documents using available templates and legal document software, organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support: Maintain ongoing communication with clients through reminders and updates, ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing: Oversee task management using project management tools to monitor staff workflow and deadline adherence, assist in preparing and sending invoices and collection letters using billing software.
  • Special Projects & Personal Tasks: Coordinate events and staff recognition activities, provide additional supportive tasks as needed for office operations.
Requirements
  • Proven experience in paralegal or legal assistance, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms and billing software.
  • Bilingual Spanish Speaker.

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