Ecommerce Operations Manager

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time $800 - $1,600
Senior Administrative Professional

We seek an experienced senior administrative professional to provide high-level support to a founder of a fast-growing e-commerce organization.

  • Key Responsibilities:
    • Manage inboxes and calendars for executives, ensuring seamless coordination and task execution.
    • Track and coordinate projects, prioritize tasks, and handle financial coordination and basic reporting.
    • Create Standard Operating Procedures (SOPs) from Loom recordings and existing processes, maintaining data dashboards (Google Sheets) and handling data entry.
    • Prepare weekly/monthly business performance reports, book travel, and handle ad hoc administrative tasks.
    • Participate in daily/weekly check-in calls, collaborating with the team to drive success.
  • Partnerships & Growth:
    • Support and manage affiliate partnerships, driving growth through strategic collaborations.
    • Grow influencer collaborations, fostering relationships that enhance brand visibility.
    • Support B2B partnerships and outreach, identifying opportunities for expansion.
  • Process & Systems Management:
    • Update and maintain online stores (Shopify, Amazon), ensuring accurate product information.
    • Enter and update product data, including pricing, promotions, and descriptions.
    • Develop SOPs and workflows to document key processes, enhancing operational efficiency.
    • Identify and implement internal efficiency improvements, streamlining operations for optimal results.

Role Requirements:

  • 5+ years of experience as an executive assistant or similar role, ideally supporting a startup or entrepreneurial organization.
  • Fluent spoken and written English.
  • Exceptional organizational skills, attention to detail, and proactive approach.
  • Strong Google Sheets skills, including dashboard creation and reporting.
  • Proven experience in inbox/calendar management, SOP creation, and business reporting.
  • Hands-on experience with Shopify and at least one marketplace (Amazon or Bol.com).

Preferred Requirements:

  • Practical experience managing listings and backend tasks across multiple marketplaces (Amazon, Bol.com, MediaMarkt, Decathlon).
  • Experience sourcing and managing affiliate, influencer, and B2B partnerships.
  • Strong background in financial coordination and reporting support.
  • Comfortable with travel planning and handling personal assistant tasks.
  • Genuine interest in personal development and exploring productivity tools.

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