Operations Coordinator

1 day ago


Tarlac City, Central Luzon, Philippines beBeeAdministrative Full time ₱12,000 - ₱16,800
Job Title:

About the Position:

Key Responsibilities:
  • Manage client communications with 24-hour response times and proactive follow-ups to eliminate missed opportunities
  • Coordinate between teams to ensure clear communication channels and updated job requirements
  • Handle comprehensive administrative tasks including data entry, invoice processing, and maintaining organized job documentation
  • Oversee compliance management including WHS documentation, and ensuring all job documents are properly maintained
  • Utilize software systems for maximum efficiency and quality control processes
  • Chase up tasks, deliverables, and site reporting to improve team accountability and performance
  • Assist with quoting and tendering processes, including supplier price checking and quote comparisons
  • Forward financial documents to Xero and manage systematic invoice processing to prevent cash flow delays
  • Implement weekly checklists for site managers covering job variations, accidents, client satisfaction, and progress updates
  • Create and maintain standard operating procedures and checklists for recurring business processes
Requirements:
  • Strong experience with administrative processes in construction or trades industry
  • Proficiency with accounting software (Xero experience preferred) and construction management tools
  • Excellent written and verbal communication skills with ability to interact professionally
  • Experience with compliance documentation and understanding of WHS requirements
  • Strong organizational skills with ability to manage multiple projects simultaneously
  • Proactive mindset with ability to identify process improvement opportunities
  • Experience with data entry, invoice processing, and financial administration
  • Comfortable using screen recording software and creating process documentation
  • Ability to work independently while maintaining regular communication


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