Chief Support Officer

1 day ago

Bacoor, Calabarzon, Philippines beBeeAdministration Full time ₱350,000 - ₱550,000

The Executive Assistant role plays a pivotal part in ensuring seamless operations, communication and alignment with company priorities.

Key Responsibilities:
  1. Supporting the Executive Team:
  • Manage executive calendars, schedules and travel arrangements to ensure timely execution of tasks.
  • Prepare meeting agendas, minutes and follow-up action items to maintain productivity.
  • Serve as the primary point of contact for the CEO and executive team, handling all correspondence and inquiries.
  • Lead and host meetings or conferences as required, facilitating effective communication among stakeholders.
Administrative Coordination:
  • Organize and maintain electronic and physical files to ensure easy access to information.
  • Draft and proofread correspondence, presentations and reports to maintain high standards of quality.
  • Manage expense reporting and budget tracking to ensure transparency and accountability.
  • Handle ad hoc tasks to support executives and business operations, showcasing adaptability and discretion.
Project Management:
  • Oversee special projects and initiatives from start to finish, ensuring timely delivery and successful outcomes.
  • Track project timelines, milestones and deliverables to maintain focus and momentum.
Communication Management:
  • Act as a liaison between executives and internal/external stakeholders, facilitating effective communication and collaboration.
  • Prioritize and screen incoming communication, responding on behalf of executives when appropriate to maintain confidentiality.
Confidentiality and Discretion:
  • Handle sensitive information with the utmost confidentiality, upholding the trust placed in this role.
  • Ensure compliance with company policies and legal requirements, maintaining a high level of professionalism.

Qualifications and Skills:

  • Experience: 5+ years in executive support roles, preferably in a fast-paced environment, with a proven track record of success.
  • Education: Bachelor's degree in Business Administration, Communications or related fields preferred, demonstrating a strong foundation in business principles.
  • Project management experience, showcasing ability to lead and deliver results-oriented projects.
  • Adaptability and discretion are essential in this role, requiring a high level of flexibility and confidentiality.

Essential Skills:

  • Advanced proficiency in MS Office Suite and collaboration tools, with the ability to learn new software quickly.
  • Excellent time management and multitasking abilities, prioritizing tasks to meet deadlines.
  • Strong verbal and written communication skills, conveying complex ideas clearly and concisely.
  • Problem-solving and critical thinking capabilities, approaching challenges with creativity and resourcefulness.

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