Administrative Coordinator
2 weeks ago
We are looking for a highly organized and proactive Administrative Coordinator to support our team at DBOS. In this role, you will be responsible for calendar management, email coordination, and performing various administrative tasks.
About the JobThe Administrative Coordinator will play a crucial role in our daily operations, ensuring seamless communication and organization within our team. Key responsibilities include:
- Calendar Organization: Schedule meetings, appointments, and events, ensuring optimal time management for our team and meeting deadlines.
- Email Coordination: Monitor and organize inboxes, respond to inquiries, and flag important messages, providing timely follow-up to ensure smooth communication.
- Administrative Assistance: Handle general administrative tasks, including document preparation, filing, and maintaining databases.
- Financial Support: Assist with basic accounting tasks, such as invoicing, expense tracking, and data entry. Training will be provided if you do not have experience in this area.
- Liaison Services: Serve as a liaison between team members and clients, ensuring clear and professional communication.
- Research & Support: Conduct research and assist with various administrative functions as needed.
This role requires:
- Strong proficiency in office tools such as Microsoft Office Suite (Excel, Word, Outlook), Google Workspace, and Zoom.
- Experience with email management tools and scheduling software is preferred.
- Basic accounting or bookkeeping experience is highly desirable; however, we will train the right candidate.
- Excellent written and verbal communication skills.
- Strong attention to detail, organizational skills, and the ability to multitask effectively.
- Ability to work independently and manage time efficiently in a remote environment.
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