Law Firm Support Specialist

8 hours ago

Antipolo City, Calabarzon, Philippines beBeeExecutive Full time $14,640 - $29,080
Job Summary

The primary function of an Executive Assistant in a law firm is to facilitate efficient daily operations by overseeing client communications, scheduling, document preparation, and billing processes.

Main Responsibilities
  1. Email & Communication Management
  • Manage multiple client-group emails, ensuring prompt and professional responses.
  • Utilize templated responses for frequently asked client questions and follow-ups.
Document & Calendar Management
  • Draft legal and standard documents using available templates and legal document software.
  • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
Client Relationship Support
  • Maintain ongoing communication with clients through reminders and updates.
  • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
Administrative Operations & Billing
  • Oversee task management using project management platforms like Asana to monitor staff workflow and deadline adherence.
  • Assist in preparing and sending invoices and collection letters using billing software.
Special Projects & Personal Tasks
  • Coordinate events and staff recognition activities (e.g., Paralegal Day, holiday celebrations).
  • Provide additional supportive tasks as needed for office operations.
Key Requirements
  1. Proven paralegal or legal assistant experience, especially in family law.
  2. Experience managing multiple business email accounts and legal communications.
  3. Strong calendar and schedule management skills for court and client appointments.
  4. Familiarity with legal document drafting and form management using software tools.
  5. Proficiency with project management platforms like Asana and billing software.
  6. Bilingual Spanish Speaker
  7. Ability to work independently and manage priorities effectively.
Preferred Qualifications
  1. High school diploma or equivalent required; Associate's degree or higher preferred.
  2. Excellent communication and organizational skills.
  3. Detail-oriented with strong problem-solving abilities.
  4. Ability to maintain confidentiality and handle sensitive information professionally.
  5. Comfortable working in a fast-paced environment with multiple deadlines and priorities.

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