Project Coordinator Role

2 days ago

Pasig, National Capital Region, Philippines beBeeOperations Full time ₱960,000 - ₱1,150,000
Project Coordinator Job Opportunity

We are seeking a highly skilled and proactive Project Coordinator to join our team.

This is an excellent opportunity for a detail-oriented individual who can manage priorities, streamline workflows, and ensure smooth collaboration across teams.

Key Responsibilities:
  • Manage daily agendas, including top-of-day emails, meeting prep, and task reminders.
  • Organize and maintain project plans in ClickUp, ensuring all stakeholders are tagged, and tasks are properly assigned and deadlines are realistic.
  • Communicate daily with account strategists or owners to review task status and adjust timelines as needed.
  • Track backend project progress across all clients, with deeper involvement in select accounts to ensure smooth handoffs and deliverables.
  • Coordinate with creative/copy teams as needed, including helping to update templates or create simple workflows for clients.
  • Capture action items, assign them in the project management tool, and ensure completion.
  • Assist with scheduling internal or client-related meetings as needed.
  • Support ad-hoc tasks such as light copy drafting, data exports, dashboard updates, and vendor coordination.
Requirements:
  • 4+ years of project management or operations experience (agency experience preferred).
  • Demonstrated history of strong organization, attention to detail, and follow-through.
  • 2+ years using ClickUp (or similar PM tool) for project management.
  • Demonstrated ability to manage multiple work streams from start to finish, including cross-functional coordination.
  • Strong task-focused mindset with ability to self-manage and anticipate needs.
  • Comfort with AI tools for drafting, research, or workflow automation.
  • 2+ years of Excel/Google Sheets experience (basic–intermediate formulas, use Google sheets frequently).
  • Ability to work US hours.
Growth Opportunities:
  • Manage light client communications for specific accounts as trust is established.
  • Handle various client and vendor communications around orders, design work, and POs.
  • Expand scope into executive assistant duties for leadership, including higher-level scheduling, document prep, and meeting coordination.

If you're ready to take on a high-impact operations role and support the business in a fast-paced environment, this could be the perfect opportunity for you.

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