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Project Documentation Coordinator

2 weeks ago

San Fernando, Central Luzon, Philippines Technology Elite, Inc. Full time

**Job Summary:**

We are seeking a highly organized and detail-oriented Project Documentation Administrator to join our team at Technology Elite, Inc. This role will support the Project Management and Estimating Teams by coordinating project and tender documentation necessary to satisfy client requirements.

  • The ideal candidate will have experience in an administrator role preferably in a construction environment and be proficient across Microsoft Office suite programs.

  • Key responsibilities include assisting in the preparation of standard documentation and presentations relating to business cases, procurement plans and tender documents, preparing and finalizing tender submissions for all business units, collating end of project summary / overview cards for tender packs demonstrating capabilities and successes.

  • This role also involves administering QA Packs and Technical and Sample submissions that are to be approved by the Client and issued to IFC status, setting up and maintaining projects on online platforms, driving collaboration with Project Managers to develop, collate, submit, and manage O&M and training manuals.

  • The selected candidate will be responsible for overseeing and maintaining O&M project folders to ensure relevant data is captured, recorded and reported, supporting Project Managers in uploading ITPs, Handover Certificates and other QA documentation, and ensuring accurate record keeping that meets organizational needs.

  • The successful applicant will be able to understand and keep confidential commercially sensitive information, establish and maintain healthy professional relationships with clients, peers and internal service providers using constructive communication, and plan resources to minimize delays and meet deadlines as set by their Manager.

  • In return, we offer a comprehensive benefits package including two-week free accommodation for those relocating to Pampanga, 21 days paid time off annually plus one additional day per year of tenure, HMO coverage for employee +1 dependent from the first day of employment, and many more exciting perks