Remote Legal Administrative Professional
1 day ago
An Executive Legal Assistant plays a vital role in supporting the Principal by managing complex calendars, preparing legal documents, and facilitating timely client communication.
This full-time position requires an individual to work independently and proactively in a remote environment with minimal supervision. The ideal candidate should have excellent time management and organizational skills, as well as strong written and verbal communication abilities.
Key Responsibilities- Track and inform the Principal of upcoming deliverables, deadlines, and key appointments.
- Proactively monitor the Principal's urgent and routine folders, taking appropriate action in a timely manner.
- Manage complex scheduling for the Principal across multiple time zones and priorities.
- Maintain and manage the firm-wide calendar, serving as the primary point of responsibility for tracking internal meetings, court dates, filing deadlines, and key events.
- Transcribe and summarize electronic dictation.
- Maintain a working knowledge of case summaries and progress in conjunction with status reports and case trackers.
- Take meeting notes and ensure effective follow-up with clients or other parties.
- Prioritize and uphold high-level client experience, exceeding client expectations.
- Ensure timely, client-focused email and correspondence management on behalf of the Principal.
- Develop and maintain relationships with the internal team and top clients.
- Ensure all documents comply with court rules, formatting requirements, and filing deadlines.
- 3+ years' experience as Legal Secretary, Legal Assistant, or Paralegal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with advanced document formatting and file organization experience.
- Familiarity with legal billing and timekeeping software, including invoice preparation, report generation, and tracking billable hours.
- Experience using legal document management systems for organizing and retrieving case files.
- Strong knowledge of legal terminology, court filing procedures, and case documentation workflows.
- Proficiency in preparing, formatting, and proofreading legal documents, correspondence, pleadings, motions, and contracts.
- Skilled in transcribing dictation and preparing legal documents from recorded material.
- Familiarity with electronic court filing systems and compliance with jurisdictional requirements.
- Ability to manage sensitive and confidential information with discretion, integrity, and professionalism.
- Proficiency in legal research using tools like Westlaw or LexisNexis, with the ability to summarize findings concisely.
- Bachelor's degree preferred, ideally in Legal Studies, Business Administration, or a related field.
- Experience with the California State Bar is strongly desired.
- Civil litigation experience in state or federal courts is strongly desired.
- Full benefits package.
- Opportunities for growth and advancement.
- Permanent ability to work from anywhere in the world.
- A fast-paced, collaborative environment.
- Warm and friendly company culture.
- Unlimited paid time off (sick and vacation).
- Annual bonuses based on performance.
- Monthly tech allowance.
- Opportunity to be paid in your currency of choice.
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