Medical Office Support Professional
2 days ago
We are seeking a highly skilled and organized Executive Administrative Assistant to support our healthcare team.
This is a unique opportunity to combine executive-level support with medical administrative functions, ensuring seamless day-to-day operations and exceptional patient experiences.
The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in various software platforms, including EMRs, billing systems, and CRM tools.
If you are a motivated and detail-oriented individual with a passion for delivering high-quality results, we encourage you to apply for this exciting role.
About the Role
The successful candidate will provide comprehensive administrative support to our leadership team, ensuring efficient execution of priorities and effective communication among stakeholders.
This includes preparing documents, reports, and correspondence, as well as coordinating scheduling, email management, and task tracking.
The Executive Administrative Assistant will also be responsible for maintaining accurate records, extracting and inputting data, and managing key performance indicators (KPIs) for executive review.
Additionally, they will work closely with the Vice President of Operations and other leaders to ensure seamless workflow and collaboration.
Key Responsibilities
- Provide administrative support to the executive leadership team.
- Prepare documents, reports, and correspondence.
- Assist with scheduling, email management, and task tracking.
- Maintain accurate records and manage data/KPIs for executive review.
- Coordinate with leadership to ensure smooth execution of priorities.
Requirements
- Proven experience as an Executive Assistant or similar role.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency with key software platforms, including:
- EMR/Billing: Net Health (Therapy Source), Waystar
- Payroll: Gusto
- CRM: InfusionSoft
- Data/Reporting: Mastertech or Tableau, Microsoft Office, Google Sheets/Drive
- Insurance portals (e.g., Availity)
- Ability to manage multiple priorities, work independently, and meet deadlines.
- Experience in healthcare or physical therapy administration preferred.
Benefits
- Competitive salary commensurate with experience.
- Opportunities for professional development and growth.
- Work in a dynamic and supportive team environment.
About Us
We are committed to delivering exceptional outcomes, providing outstanding patient experiences, and fostering meaningful employee satisfaction.
Our vision is to be the premier provider of physical therapy services, known for integrity, compassion, and commitment to our communities.
We value six core principles:
- Responsibility – accountability in actions and outcomes.
- Communication – clear, effective exchange of information.
- Team Player – working collaboratively toward unified goals.
- Professionalism – respect, adaptability, and strong problem-solving skills.
- Positivity – fostering a constructive, healing-focused environment.
- Integrity – honesty and strong moral principles at the core of all interactions.
We believe that our employees are the driving force behind our success, and we strive to create a positive, inclusive work environment that supports their growth and well-being.
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