Operational Support Specialist
1 day ago
This role is an exceptional opportunity to join a dynamic team as an operational support specialist. As a vital member, you will take ownership of financial operations, document administration, and contract management.
The successful candidate will possess a keen eye for detail, strong organizational skills, and the ability to work efficiently under pressure. Your sharp mind and accounting expertise will be invaluable in ensuring our day-to-day efficiency.
We are seeking someone who can bring calm to the storm, manage multiple tasks simultaneously, and prioritize responsibilities effectively.
- Responsibilities:
- Manage documents, trackers, and operational workflows with precision and accuracy.
- Oversee and audit time tracking for all contractors and external staff.
- Prepare and send client contracts using established templates.
- Track key deadlines and ensure critical actions are followed up on.
- Financial Operations:
- Own and manage the invoicing process — ensure all hours are invoiced correctly and on time.
- Assist in processing salary and contractor payments while keeping records organized and up to date.
- Support finance-related admin: receipts, documentation, reconciliations, etc.
- Proactively spot and resolve payment delays, discrepancies, or red flags.
- Research & Coordination:
- Research relevant awards, events, partnerships, and apply to them as needed.
- Support ad hoc projects, market research, and executive reporting.
- Help manage calendars, reminders, and weekly execution checklists.
This position requires someone who is proactive, self-motivated, and detail-oriented. If you thrive in fast-paced environments and have a knack for solving problems, we encourage you to apply for this exciting opportunity.
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