Strategic Support Associate

2 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time $100,000 - $150,000
Executive Assistant Opportunity

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and strategic support for our organization.

  • Manage global calendars, travel logistics, and ensure seamless execution of business objectives.
  • Prepare executive materials: briefings, reports, presentations.
  • Handle confidential correspondence, stakeholder communications, and maintain a high level of discretion.
  • Organize board meetings, investor relations, and strategic sessions to drive business success.
  • Maintain accurate filing systems, document control, and adhere to regulatory requirements.
  • Liaise between senior leadership teams and cross-functional departments to foster collaboration.
  • Coordinate projects, track deliverables, and ensure timely completion.
  • Support business reviews, reports, and regulatory filings to inform strategic decision-making.
  • Assist with M&A due diligence and manage external partnerships to drive growth.
  • Oversee legal, audit, and compliance communications to minimize risk.
  • Coordinate HQ-subsidiary activities to optimize resource allocation.
  • Lead PR and media engagements to enhance our reputation.
  • Design materials using Adobe Suite, upholding brand standards and ensuring consistency.
  • Manage digital assets and support product launches to drive revenue growth.
  • Coordinate with external creative and technical agencies to deliver high-quality results.
Key Responsibilities
  • Provide high-level administrative support to the CEO and senior leadership team.
  • Manage complex calendars and schedules to ensure seamless execution of business objectives.
  • Develop and maintain relationships with key stakeholders, including investors, partners, and suppliers.
  • Craft compelling content, including presentations, reports, and marketing materials to communicate our value proposition.
  • Leverage expertise in project management, communication, and problem-solving to drive business success.
Requirements
  • Bachelor's degree in Business, Communications, or related field (preferred).
  • MBA or advanced degree is a plus.
  • 7–10+ years as an Executive Assistant, ideally in pharma, nutraceuticals, or tech manufacturing.
  • Knowledge of intellectual property management and patent processes.
  • Professional certification in project management (PMP) or administrative management (CAP).
  • Experience with pharmaceutical or nutraceutical product development cycles is preferred.
  • Understanding of international regulatory requirements and compliance standards.
  • Experience with investor relations and capital markets.
  • C-level support experience in multinational environments.
  • Ability to handle confidential information and ensure regulatory compliance.
  • Excellent English communication skills; additional languages are a plus.
  • Strong organizational, project management, and problem-solving skills.
  • Independent, detail-oriented, and adaptable to different time zones.
  • Culturally aware and security-conscious.
  • Proficient in MS Office 365 and Adobe Creative Suite.
  • Familiar with CRM tools, project management tools, video platforms, document management, and basic HTML/CSS for email/web content.
  • Amenable to work flexible hours, including evenings and weekends.

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