Logistics Coordinator

The primary objective of this role is to coordinate the import and export processes for our organization. This entails effective communication with internal and external stakeholders, including suppliers and customers.

Key responsibilities include arranging the receipt and transportation of goods in a cost-effective and efficient manner while ensuring compliance with Customs regulations and company policies.

Another critical aspect of this role is coordinating the exportation of goods to international customers. This involves ensuring compliance with export regulations and company policies, as well as managing the logistics and documentation process to guarantee timely and efficient delivery.

• Preparing and sending documentary requirements to suppliers and forwarders upon receipt of purchase orders or professional invoices.
• Applying insurance coverage for shipments, including CFR/CNF/CPT, FOB, and Ex-works.
• Inquiring and negotiating rates with forwarders for FOB, FCA, Ex-works, and air shipments.
• Providing IED and Sworn Statements to Accounting Payables for Letter of Credit opening.
• Monitoring shipping schedules with suppliers, forwarders, and shipping lines.
• Following up on shipping documents with suppliers to verify accuracy.
• Ensuring availability of original shipping documents before vessel arrival.
• Coordinating cargo release for FICI shipments to brokers and assisting with custom requirements.
• Verifying computation of duties and taxes.
• Coordinating payment of duties and taxes with Accounts Payable.
• Ensuring all incoming items are included on the List of Importable and that Safety Data Sheets (SDS) are available.
• Securing Import Permit for DLPCI incoming shipments prior to vessel arrival.
• Preparing documentary requirements and payments for customs clearance of DLPCI shipments.
• Coordinating and monitoring cargo release to In-house processors and scheduling deliveries to warehouses.
• Sending Certificate of Analysis (COA) and packing lists to warehouses prior to cargo delivery.
• Monitoring return of empty containers and securing Empty-Inport (EIR) IN and OUT.
• Checking and encoding broker, trucker, forwarder, and courier billings.
• Filing and monitoring container deposit refunds to shipping lines.
• Summarizing In-House Releasing Costs and other charges.
• Preparing and submitting landed costs to Accounting.
• Updating daily and weekly status reports.
• Receiving and coordinating samples from couriers to buyers/end-users.
• Filing claims to suppliers or insurance companies for shortages, damages, and additional incurred charges.
• Monitoring and maintaining funds for ICTSI, E-TRACC, IP/E2M lodging, TABS, GoFast.

• Negotiating rates and inquiring shipping schedules with forwarders upon receipt of shipment details from Marketing.
• Providing shipping schedules to Marketing teams and booking shipments with preferred shipping lines/forwarders.
• Coordinating container inspections with Sanjin.
• Assigning truckers for container pull-out, cargo loading, and delivery to ports/warehouses.
• Coordinating cargo loading schedules with warehouses, Marketing, and R&D.
• Applying export insurance coverage to insurance companies.
• Preparing documentary requirements and arranging payments for export clearance.
• Securing documents and photos of cargo from warehouses.
• Handling payments to shipping lines/forwarders.
• Coordinating shipping schedules and preparing/submittng export shipping documents to customers.
• Monitoring shipment statuses and updating customers.

• Bachelor's degree in Business Administration or related field.
• Open to fresh graduates.
• At least one year of relevant work experience.
• Developed communication skills and customer orientation.
• Ability to comprehend and organize shipment processes.
• Ability to work under pressure.
• Exposure/knowledge in Import & Export procedures.
• Proficient in MS Office.
• Willingness to work 5-day compressed workweek schedule.
• Amenability to work onsite in Calle Industria, Bagumbayan, Quezon City, or Tanauan, Batangas.