Office Support Specialist

2 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱1,080,000 - ₱7,200,000

Job Role: Senior Office Coordinator

The company is seeking a highly skilled and organized Senior Office Coordinator to support the leadership team. This role is central to ensuring seamless day-to-day operations, enabling executives to focus on driving business growth and client success.

As a key member of the team, you will manage schedules, coordinate communications, and oversee key administrative functions while acting as a trusted partner to senior leadership.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. You will serve as a bridge between executives, team members, and external partners, helping to maintain efficiency and productivity across the organization.

Responsibilities
  • Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, including agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators.
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Requirements
  • Experience: Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role; prior experience in marketing, e-commerce, or agency environments is beneficial.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack, Google Workspace).
  • Communication: Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
  • Organization: Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • Attention to Detail: High level of accuracy and thoroughness in handling tasks and documents.
  • Discretion: Professionalism, integrity, and the ability to maintain strict confidentiality.
Benefits

This is an exciting opportunity to work closely with decision-makers and make a meaningful impact on the organization's operations. The successful candidate will have the opportunity to develop their skills and contribute to the company's growth and success.

Additional Information

The position is a mid-senior level, full-time role in the administrative and management field. The industries include marketing services, staffing and recruiting, and administrative and support services.

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