Operational Administrator

2 days ago

Angeles City, Central Luzon, Philippines beBeeAdministrative Full time ₱12,000 - ₱16,800
Administrative Support Role

This position is responsible for providing day-to-day administrative support to the business operations team.

  • Manage all client communications with timely responses and proactive follow-ups to prevent missed opportunities
  • Coordinate between teams to ensure clear communication channels and updated job requirements
  • Handle comprehensive administrative tasks including data entry, invoice processing, and maintaining organized job documentation
  • Oversee compliance management including maintaining build pass, WHS documentation, and ensuring all job documents are properly maintained
  • Utilize and optimize software systems for maximum efficiency and quality control processes
  • Chase up employee tasks and deliverables to improve team accountability and performance
  • Assist with quoting and tendering processes including supplier price checking and quote comparisons
  • Forward financial documents to accounting systems and manage systematic invoice processing to prevent cash flow delays
  • Implement checklists for site managers covering job variations, accidents, client satisfaction, and progress updates
  • Create and maintain standard operating procedures and checklists for recurring business processes
  • Provide support to business owners by tracking their daily tasks and deliverables
Responsibilities:
  1. Manage client communications
  2. Coordinate between teams
  3. Handle administrative tasks
  4. Oversee compliance management
  5. Utilize software systems
  6. Chase up employee tasks
  7. Assist with quoting and tendering processes
  8. Manage financial documents
  9. Implement checklists
  10. Provide support

The ideal candidate will be comfortable working independently while maintaining regular communication with stakeholders. They will also have a strong understanding of Australian construction industry practices and terminology.

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