Billing and Collections Operations Specialist

The Billing and Collection Assistant Manager is a key role in ensuring timely and accurate billing and collection processes. The successful candidate will be responsible for overseeing the entire billing cycle, from preparing invoices to collecting payments.

• Update Buyer's Billing Register: The Billing and Collection Assistant Manager will be responsible for updating the buyer's billing register to ensure accuracy and timeliness of billing information.
• Post and settlement of utilities: The candidate will post and settle utilities, ensuring that all transactions are properly recorded and accounted for.
• Collective entry of sales report and settlement in SAP for tenants with payment terms: The Billing and Collection Assistant Manager will enter sales reports and settlements into SAP for tenants with payment terms, ensuring that all transactions are properly recorded and accounted for.
• Monitor completeness of transactions posted from BDO Bills Payment and provide open items for OR issuance to Treasury of wire transfer payments: The candidate will monitor the completeness of transactions posted from BDO Bills Payment and provide open items for OR issuance to the Treasury for wire transfer payments.
• Ensure that approved memos are encoded in SAP or manually adjusted to be reflected in the SOA in a timely manner: The Billing and Collection Assistant Manager will ensure that approved memos are encoded in SAP or manually adjusted to reflect in the Statement of Account (SOA) in a timely manner.
• Process and Review Buyers' monthly Statement of Account (SOA) to ensure accuracy and timeliness before sending to Buyers Portal: The candidate will process and review buyers' monthly Statements of Account (SOA) to ensure accuracy and timeliness before sending to the Buyers Portal.
• Ensure direct involvement with buyers that have concerns to facilitate collection and prompt resolution of collection issues: The Billing and Collection Assistant Manager will ensure direct involvement with buyers who have concerns to facilitate collection and prompt resolution of collection issues.
• Close monitoring of buyers' accounts in relation to past due levels in accordance with the approved collection process and procedures: The candidate will closely monitor buyers' accounts in relation to past due levels in accordance with the approved collection process and procedures.
• Consolidate the monthly aging of receivables report reconciled with the GL balances: The Billing and Collection Assistant Manager will consolidate the monthly aging of receivables report and reconcile it with the General Ledger (GL) balances.
• Prepare computations like breakdown of account, refundable amounts from terminated contracts, Request for Check Preparation (RCP) and payment arrangements: The candidate will prepare computations such as breakdown of account, refundable amounts from terminated contracts, Request for Check Preparation (RCP), and payment arrangements.
• Monitor the Accountability Release and Clearance Form (ACRF) workflow: The Billing and Collection Assistant Manager will monitor the Accountability Release and Clearance Form (ACRF) workflow.
• Oversees the task assigned and reviews the work prepared by the B&C assistant: The candidate will oversee tasks assigned and review the work prepared by the Billing and Collection (B&C) assistant.
• Clean-up of GL balances related to Accounts Receivable-Trade: The Billing and Collection Assistant Manager will clean up GL balances related to Accounts Receivable-Trade.
• Team lead for Billing –related portions of IT projects by performing testings, review and approval of any changes that impact Billing and Collection: The candidate will serve as team lead for Billing-related portions of IT projects, performing testing, review, and approval of any changes that impact Billing and Collection.
• Coordinate with various units for monthly cut-off submissions before billing period and attends to coordination meetings including monthly aging meeting with Sales Ops / Sales Admin: The Billing and Collection Assistant Manager will coordinate with various units for monthly cut-off submissions before the billing period and attend coordination meetings, including the monthly aging meeting with Sales Ops/Sales Admin.
• Attend to queries/concerns related to Billing & Collection of external and internal customers: The candidate will attend to queries and concerns related to Billing and Collection of external and internal customers.
• Support the month-end close process related to Revenue: The Billing and Collection Assistant Manager will support the month-end close process related to Revenue.

To be considered for this role, you should have:

• Graduate of Bachelor's degree in any business course (Management, Business Admin., Accounting, or Financial Management): The candidate should have a graduate degree in any business course, including Management, Business Administration, Accounting, or Financial Management.
• Accounting billing and collection, Computer literate with knowledge in MS Office (Excel, Word, PowerPoint): The Billing and Collection Assistant Manager should have accounting billing and collection experience and be computer literate with knowledge in MS Office, including Excel, Word, and PowerPoint.
• Basic knowledge of accounting process: The candidate should have basic knowledge of accounting processes.
• Report preparation and analysis: The Billing and Collection Assistant Manager should be able to prepare and analyze reports.
• Knowledgeable in SAP: The candidate should have knowledge of SAP.
• Candidates must be willing to work onsite at MOA Complex, Pasay City.: The candidate should be willing to work onsite at MOA Complex, Pasay City.

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