Business Operations Coordinator

1 day ago

Batangas, Calabarzon, Philippines beBeeExecutive Full time ₱1,000 - ₱1,500

About this unique role

We help small businesses scale their operations with top talent. Our agency prioritizes growth and leaves a lasting impact.

Why Work With Us?
  • Promote business success by supporting key clients.
  • Collaborate in a remote environment that values development and teamwork.
  • Access comprehensive benefits, including HMO, PTO, professional development, and an emphasis on collaboration.
  • Contribute to a culture that values partnership, service, and excellence.
Responsibilities
  • Manage CEO's tasks, ensuring timely follow-ups and clear priorities.
  • Schedule meetings, coordinate calls, and assist with business communication.
  • Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
  • Prepare and maintain essential client documents like W9s and COIs.
  • Help create and document standard operating procedures for smoother operations.
  • Assist in setting up tools and systems to improve workflow efficiency.
  • Support bid tracking and internal organization for future growth opportunities.
  • Act as proactive support to the CEO in a fast-paced environment.
Requirements
  • 5+ years of experience in executive assistant roles.
  • Highly detail-oriented with clarity, structure, and follow-through.
  • Proactive and anticipatory with shifting priorities.
  • Tech-savvy with Google Workspace, Slack, Zoom, and QuickBooks.
  • Clear communication skills.
  • Ability to manage shifting priorities and work independently.
  • Experience supporting small U.S.-based businesses, ideally construction or trades.
  • Bonus experience working with entrepreneurs or civil/construction projects.
  • Ability to streamline workflows and operations.

This is a full-time position with a 9AM - 5PM CST schedule. Compensation and benefits will be provided.

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