Executive Administrative Assistant

18 hours ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱40,000 - ₱60,000
Real Estate Support Specialist

The ideal candidate will have prior experience as an administrative assistant in real estate, with familiarity with industry technology platforms and MLS access.

Key responsibilities include agent support and concierge services, marketing and design, real estate operations, and general administrative support.

  • Assist with agent onboarding and maintain checklists for new hires.
  • Provide day-to-day agent concierge support and respond promptly to requests.
  • Order, schedule, and coordinate installation/removal of real estate signs.
  • Create and update marketing materials (flyers, just listed/just sold posts, welcome posts, market updates) using Canva.
  • Update agent profiles, headshots, and bios on websites.
  • Coordinate monthly marketing pieces and assist with digital/social media campaigns.
  • Support agents with custom listing/buyer template updates and requests.
  • Access MLS to pull photos and property data.
  • Conduct research for the Commercial Team (e.g., compile property data from Crexi).
  • Monitor listings and leads on set schedule (M/W/F), and forward leads to appropriate contacts.
  • Maintain organizational checklists (onboarding, terminations, etc.).
  • Follow/Update and organize SOPs and documentation to streamline processes.
  • Assist with scheduling, task tracking, and workflow management.
  • Communicate proactively with leadership and confirm details when needed.
  • Support email communication, lead assignment, and follow-up as directed.

This is a chance to play a vital role in supporting a high-performing real estate office. You'll be at the center of operations, helping agents succeed while keeping the business running smoothly. Your contributions will directly impact efficiency, marketing presence, and client service.

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