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Virtual Accounting Team Assistant

3 weeks ago

Tarlac City, Central Luzon, Philippines WizeTalent Full time

We are seeking an experienced Administrative Assistant to join our team at WizeTalent.

The ideal candidate will possess strong administrative skills and have a minimum of 2 years of experience in an accounting or financial services environment.

About the Role:

  • This role involves maintaining the seamless operation of our firm's administrative functions.
  • You will provide vital support to both our accounting team and clients, ensuring the smooth running of our operations.

Your Key Responsibilities:

  • Daily monitoring of the admin inbox to respond ASAP (the same day if possible).
  • General administrative duties, including filing and managing filing systems.
  • Ensuring the security, integrity, and confidentiality of data.
  • Managing ad hoc client queries and requests.
  • Assisting Management with office policies and procedures.
  • Internal monthly reporting of WIP write-offs, fee tracking, monitoring client Net Promoter Score (NPS) and team Net Promoter Score (NPS) Surveys.
  • Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance.
  • Calendar scheduling & attending meetings.
  • Handling tax lodgements, including returns and BAS submissions.
  • Assisting directors in ad hoc executive assistant duties.
  • Any other reasonable tasks as requested on an ad hoc basis.

About You:

  • Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
  • Strong verbal and written communication abilities.
  • Excellent organisational and time management skills.
  • Quick learner and can work independently and in a team.
  • Cares about quality outcomes for our clients and teamwork.
  • Focused on continuous improvement.
  • Able to meet set daily deadlines.

Benefits:

  • Competitive salary package.
  • Flexible working hours.
  • Generous leave entitlements.
  • State-of-the-art technology.
  • Synergistic team environment.