Facilities Operations Manager

3 weeks ago

Cagayan de Oro, Northern Mindanao, Philippines TASQ Staffing Solutions Full time

Job Summary:

We are seeking a highly skilled Facilities Operations Manager to join our team at TASQ Staffing Solutions. As a key member of our facilities team, you will be responsible for the overall management and maintenance of our facilities, ensuring they meet the needs of our employees and clients.

Key Responsibilities:

  • Supervise the procurement and maintenance of furniture, utilities, office supplies, cleaning supplies, and signage for the facility.
  • Ensure the facility meets the needs of multiple individual projects and coordinate with IT staff for technological needs.
  • Supervise facility usage, operations, equipment maintenance, and prepare and maintain annual budgets for building use and facility maintenance.
  • Project manage, supervise, and coordinate the work of contractors, managing and planning essential central services such as reception, maintenance, mail, archiving, cleaning, catering, and waste disposal and recycling.
  • Ensure the building meets health and safety requirements, supports planning for the best allocation and utilization of space and resources, and participates in the development of policies and procedures that affect the use of supplies and facilities.
  • Develop and implement monitoring systems or programs to detect problems early and initiate interventions to solve them, creating programs and plans for cleaning, repair, and maintenance of facilities.
  • Coordinate with other offices and units for tasks outside the scope of the facilities service team, using performance management techniques to monitor and demonstrate achievement of agreed service levels and lead on improvement.
  • Complete site inspections and conferences with supervisors and department heads, supervising the maintenance of all mechanical, electrical equipment, and general installations such as plumbing, HVAC systems, electrical motors, and pumps, ventilating fans, air conditioning, and electrical control units.
  • Investigate the condition of buildings, equipment, and grounds, recommending improvements in facilities to ensure needs are met, assessing the current condition of electrical, air conditioning, plumbing, and other essential facilities and equipment, maintaining accurate records of the condition of the equipment and other systems in the building, and creating a schedule of regular evaluation of the facilities.
  • Ensure the safety of the building or establishment from fire, flood, and other hazards, initiating an active campaign on safety measures in the building, preparing pertinent records and reports for the safety service division of the institution, participating in the screening and hiring of maintenance staff, training, supervising, and evaluating performance.
  • Establish criteria for assessing the quality of work performed by employees and contractors, supervising the completion of work through review of reports, seeking and promoting staff development programs such as skills enhancement trainings and sessions, evaluating work quality, maintaining usage records and invoices, preparing documents to put out tenders for contractors, and managing responses to emergencies such as fires, bomb threats, disturbances, or building evacuations.

Requirements:

  • College graduate in Engineering and/or related fields.
  • At least 2 years of experience in any engineering function.
  • Must be a facilities supervisor for at least 2 years in a BPO setting.
  • OHSAS certification.

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