Procurement Specialist for Strategic Materials Sourcing

4 weeks ago


Quezon City, National Capital Region, Philippines Gulf Asia International Corporation Full time
Job Summary

We are seeking a highly skilled Procurement Assistant to join our team at Gulf Asia International Corporation. This role involves sourcing materials and managing the procurement process from start to finish.

About You

As a successful Procurement Assistant, you will be responsible for receiving approved operations/oracle purchase request forms (PRF) and supplies request issuance forms (SRIF). You will then review and assess the approved PR details, item specifications, and requirements.

You will source at least three suppliers that cater to the requested items, except for materials already existing with our current suppliers. Your next steps will include creating a CAPEX – Capital Expenditure Proposal (CEP), ensuring that the supplier is accredited by EEI and its subsidiaries, and having an Oracle Supplier Portal account/access for materials and equipment amounting to Php5000 and up.

Additionally, you will negotiate prices to reduce costs versus budget. You will process purchase orders for direct and indirect materials, schedule and monitor deliveries, and ensure complete transactions until goods receipt (GR). After delivery, you will send approved POs to suppliers, follow up on ETA, and once items are delivered, PO, sales invoice (S.I.), and delivery receipts (D.R.) will be endorsed to MGBG for receive receipt R.R.

Once RR is done, the supplier will be notified for online invoicing, and the mentioned documents will be turned over to MMDR for payment. You will also request budgets for non-Oracle purchases, prepare liquidations after purchase, and perform field work for emergency purchases needed for projects.

Key Responsibilities
  • Receive and review approved operations/oracle purchase request forms (PRF) and supplies request issuance forms (SRIF)
  • Souce materials and equipment from at least three suppliers
  • Create a CAPEX – Capital Expenditure Proposal (CEP)
  • Negotiate prices to reduce costs versus budget
  • Process purchase orders and schedule deliveries
  • Ensure complete transactions until goods receipt (GR)
  • Coordinate with suppliers and internal teams for payment and delivery
Benefits

We offer a competitive salary of $45,000 per annum, commensurate with experience, and excellent opportunities for professional growth and development.

Requirements

To succeed in this role, you must have:

  • A high school diploma or equivalent
  • Excellent communication and negotiation skills
  • Ability to work independently and as part of a team
  • Strong analytical and problem-solving skills
  • Proficiency in Microsoft Office applications, especially Excel
  • Experience with procurement software and systems
What We Offer

We offer a dynamic and supportive work environment, opportunities for career advancement, and a comprehensive benefits package.



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